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Connect to tender-up ⟳ Syncing Xero… ← Back to site SSarah · Apex Fire
Adjusted contract value
$5,979,540
Contract plus approved variations
Balance to invoice
$2,523,026
Remaining to claim across all jobs
Projected Profit
$1,023,914
Contract less forecast labour, materials, sub-contractors and sundries
Margin on sales
17.1%
Profit as a percentage of the contract value
Project Overview
20 active jobs · click any row to open full detail
ContractBalanceLabour (hrs)Materials ($)Profit
No.ProjectStatusSupervisorPMContractVariationsAdjustedBalance% InvoicedTotalForecastUsedRemainingTotalForecastRemainingOrderedProjected ProfitMargin
C0498RIVERSIDE APARTMENTS 4vLIVEMick Doyle ▾Sarah Mitchell ▾$852,000$41,200$893,200$53,592
94%
3,385h3,487h3,055h432h$178,640$182,213$14,291$178,640$162,562 ⓘ18.2%
C0531COUNCIL ADMIN CENTRE 2vLIVEDave Roe ▾James Harrington ▾$445,000$28,600$473,600$61,568
87%
1,795h1,849h1,499h350h$94,720$96,614$14,208$91,878$68,672 ⓘ14.5%
C0537GREENFIELD MEDICAL CENTRELIVEMick Doyle ▾Sarah Mitchell ▾$228,000—$228,000—
100%
864h890h829h61h$45,600$46,512$912$45,600$45,828 ⓘ20.1%
C0540HARBOUR VIEW TOWERS 4vLIVEDave Roe ▾James Harrington ▾$1,240,000$95,400$1,335,400$373,912
72%
5,060h5,212h3,497h1,715h$267,080$272,422$80,124$219,006$224,347 ⓘ16.8%
C0541WESTFIELD RETAIL FIT-OUTLIVETony Hill ▾Kate Lawson ▾$68,300—$68,300—
100%
259h267h249h18h$13,660$13,933$273$13,660$15,299 ⓘ22.4%
C0544SOUTHPORT HIGH SCHOOL 1vLIVEMick Doyle ▾Sarah Mitchell ▾$312,000$11,500$323,500$135,870
58%
1,226h1,263h683h580h$64,700$65,994$28,468$43,996$62,436 ⓘ19.3%
C0545PACIFIC PLAZA STAGE 2 2vLIVETony Hill ▾Kate Lawson ▾$95,400—$95,400$52,470
45%
362h373h156h217h$19,080$19,462$10,876$10,494-$11,830 ⓘ-12.4%
C0546BAYSIDE RESORT HOTEL 2vLIVESteve Park ▾James Harrington ▾$520,000$38,700$558,700$206,719
63%
2,117h2,181h1,280h901h$111,740$113,975$43,579$81,570$119,562 ⓘ21.4%
C0547NORTH SHORE CHILDCARE 1vLIVEDave Roe ▾Sarah Mitchell ▾$41,800$2,240$44,040—
100%
167h172h160h12h$8,808$8,984$176$8,808$10,349 ⓘ23.5%
C0548COMMERCIAL ROAD OFFICESLIVEMick Doyle ▾Kate Lawson ▾$67,500—$67,500$12,825
81%
256h264h199h65h$13,500$13,770$2,835$12,285$10,732 ⓘ15.9%
C0553MERIDIAN APARTMENTS 2vLIVETony Hill ▾Sarah Mitchell ▾$157,000$8,900$165,900$109,494
34%
629h648h205h443h$33,180$33,844$22,563$14,599$32,682 ⓘ19.7%
C0554ST ANDREWS COLLEGELIVESteve Park ▾James Harrington ▾$77,400—$77,400$37,152
52%
293h302h146h156h$15,480$15,790$7,740$9,598$12,616 ⓘ16.3%
C0556BROADWATER MARINALIVETony Hill ▾Kate Lawson ▾$33,600—$33,600—
100%
127h131h122h9h$6,720$6,854$134$6,720$8,098 ⓘ24.1%
C0557CENTRAL STATION RETAIL 1vLIVEMick Doyle ▾Sarah Mitchell ▾$49,200$3,800$53,000$38,160
28%
201h207h54h153h$10,600$10,812$7,844$4,028-$4,558 ⓘ-8.6%
C0558SANDGATE AGED CARELIVEDave Roe ▾James Harrington ▾$124,000—$124,000$110,360
11%
470h484h50h434h$24,800$25,296$22,568$5,208$25,544 ⓘ20.6%
C0560TWIN WATERS STAGE 3LIVETony Hill ▾Kate Lawson ▾$35,400—$35,400$35,400
—
134h138h—138h$7,080$7,222$7,222$708$6,337 ⓘ17.9%
C0561NEXUS COMMERCIAL PARK 2vLIVESteve Park ▾Sarah Mitchell ▾$290,000$14,200$304,200$292,032
4%
1,153h1,188h44h1,144h$60,840$62,057$59,623$8,518$56,277 ⓘ18.5%
C0562WATERFRONT PRECINCTLIVEMick Doyle ▾James Harrington ▾$840,000—$840,000$823,200
2%
3,183h3,278h61h3,217h$168,000$171,360$168,000$20,160$133,560 ⓘ15.9%
C0563HILLSIDE COMMUNITY HUBLIVEDave Roe ▾Kate Lawson ▾$52,800—$52,800$52,800
—
200h206h—206h$10,560$10,771$10,771$1,056$10,243 ⓘ19.4%
C0565PARKLANDS PAVILION 1vLIVETony Hill ▾Sarah Mitchell ▾$198,000$7,600$205,600$127,472
38%
779h802h284h518h$41,120$41,942$26,316$19,738$35,158 ⓘ17.1%
Totals (20)$5,727,400$252,140$5,979,540$2,523,02622,660h23,342h12,573h10,769h$1,195,908$1,219,827$528,523$796,270$1,023,91417.1%
Job tracking
Per-project job sheet — labour, materials, hours, costs to date.
Finance
Progress claims, retention release schedule, and the link to Xero.
+ New progress claim
Invoiced this month
— pending —
From Xero
Awaiting client approval
4 claims
$618k total
Overdue (30+ days)
$94k
2 claims
Retention to release (next 90 days)
$131k
3 projects approaching PC
Cashflow forecast
Live data via cashflow-it API.
Connect cashflow-it →
Bank balance (Xero)
— sync pending —
Net 30-day position
— sync pending —
Lowest forecast (next 12mo)
— sync pending —
Connect cashflow-it in Settings to see live bank balance and 12-month forecast.
Recent progress claims
Last 6 claims across all projects.

Claims module — coming in Slice 2

Will list every claim with status (draft/submitted/approved/paid), retention held this claim, and Xero invoice link.

Retention release schedule
PC + DLP-end releases for the next 18 months.

Release schedule

Generated from project PC dates + 12-month DLP. Posts release invoice to Xero on click.

Retention
Forecast, release schedule, and per-project retention across all live jobs.
Total retention held
$262k
10% per claim · cap 5% of contract
Maximum at full claim (cap)
$292k
5% of adjusted contract value
Estimated PC release (50%)
$131k
At practical completion
Estimated DLP release (50%)
$131k
End of 12-month DLP
Retention forecast
Estimated based on adjusted contract value and progress to date.
Total retention currently held $262k
Maximum retention at full claim (5% of adjusted contract) $292k
89.7% of cap reached
Releases at Practical Completion (50%) $131k
Releases at end of 12-month DLP (50%) $131k
Retention release schedule
PC + DLP-end releases for the next 18 months, across all projects.

Release schedule

Generated from project PC dates + 12-month DLP. Shows overdue, next 60 days, future, and released. Posts release invoice to Xero on click.

Project documents
Compliance tracker — DWG, OHS, Form 12, Cert and friends, across every active project.
JobDWGOHSCo-ordShop dwgOM54Form 12ApprovalSupplier orderAs-builtsCertExt
A0101✓✓✓!✓··✓··✓
A0102✓✓✓✓✓·✓✓✓✓✓
A0103✓✓✓✓✓✓✓✓✓✓✓
A0104✓✓✓✓✓··✓··✕
A0105✓·✓✓✕··✓··✕
A0106✓✓✓✓✓··✓··✕
A0107✓✓✓!✓··✓··✕
A0108✓···✓·✓✓··✕
A0109✓✓✓✓✓··✓··✓
A0110✓✓✓✓✓··✓··✕
A0111✓✓✓✓✕··✓··✓
A0112✓✓✓✓✕··✓··✕
A0113✓✓✓✓✓··✓··✕
A0114✓✓✓✓✓·✓✓··✓
A0115✓✓✓✓✓·✓✓··✕
A0116✓·✓·✓··✓··✕
A0117✓······✓···
A0118✓··✓✓··✓···
A0119✓······✓···
A0120·······✓···
Coming next: click any cell to upload the doc directly, or link to a file already in OneDrive / Google Drive. Auto-reminder 30 days before Form 12 / certificate expiry.
Control Panel
Company info, team, suppliers, clients and integrations.
Save changes
Company information
Team
NameEmailRoleStatus
Sarah Mitchellsarah@apexfire.com.auOwnerActive
James Harringtonjames@apexfire.com.auProject ManagerActive
Kate Lawsonkate@apexfire.com.auProject ManagerActive
+ Invite team member
Integrations
Xero — invoicing, contacts, bank feedConnected · sarah@apexfire.com.au
cashflow-it — cashflow widgetNot connected · Connect
tender-up — won-tender importNot connected · Connect
Account & subscription
Plan, billing, and invoice history. Managed by Stripe.
Pro plan Most popular
Up to 50 active jobs · 10 users · Integrations · Multi-entity
Next billing date: 1 June 2026 · Card ending •••• 4242
$299/mo AUD
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Invoice history
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February 2026 · Start plan trial → Pro
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Start · $199Pro · $299Premium · $399
Active jobs1550Unlimited
Users310Unlimited
Mobile app✓✓✓
Retention engine✓✓✓
Xero sync✓✓✓
Xero write-backSoonSoonSoon
Multi-entity—✓✓
Integrations—✓✓
APIs——✓
Schedule
Team roster across every live job · approved Xero leave drops in automatically.
+ Assign crew
CrewMon 8 JunTue 9 JunWed 10 JunThu 11 JunFri 12 Jun
Mick DoyleRIVERSIDE APTSRIVERSIDE APTSSOUTHPORT HSSOUTHPORT HSCOMMERCIAL RD
Dave RoeHARBOUR VIEWHARBOUR VIEWHARBOUR VIEWSANDGATESANDGATE
Tony HillPACIFIC PLAZAMERIDIAN APTSMERIDIAN APTSBROADWATERWESTFIELD
Steve ParkBAYSIDE RESORTBAYSIDE RESORTST ANDREWSST ANDREWSNEXUS PARK
On-call roster, leave and public holidays sync from Xero. Drag a crew onto a job to book the week.
Timesheets
Field hours for week ending 12 Jun 2026 · approved hours push straight to Xero payroll.
Approve all → Xero
Hours this week
226h
Across 6 field staff
Submitted
4 of 6
2 still pending
Ready for payroll
$21,470
Pushes to Xero on approve
EmployeeMonTueWedThuFriTotalStatus
Mick Doyle8888638hSubmitted
Dave Roe8888941hSubmitted
Tony Hill8888436hPending
Steve Park8888840hSubmitted
Jordan Lee8888032hPending
Priya Shah8888739hSubmitted
Resources
Guides, walkthrough videos and templates to get the most out of construct-it.
Getting started
Set up your company, import your tracker and add your first job.
Open guide →
Progress claims & retention
How claims, retention caps and PC/DLP releases work.
Watch video →
Xero connection
Two-way sync for invoices, bills, payroll and leave.
Open guide →
Templates
Claim breakdowns, variation emails and supervisor reports.
Browse →